What is a webcast?
Simply put, webcasting is like showing a television program, only in this case it is done through the internet directly onto your computer. Quite often, webcasts are live, happening in the same way as the Last Night of the Proms, X-Factor or a football match would be broadcast on tv.
Opening up Council meetings to the public
Webcasting council meetings are just one way to improve citizen participation, increase engagement and improve communications.
We regularly webcast a number of our meetings including Full Council, Cabinet, and all our Planning Committee meetings.
Once webcasts of meetings are available, links to them will become available on each of the meetings web pages.
Once you have entered the webcast page, you will be able to access the Home, Agenda and Links tabs. These will help you follow the meeting as it progresses. If you are watching the recorded webcast, click on the agenda item of interest and the webcast will go straight to that part of the meeting.
In the bottom left of the live webcast screen, you will have the opportunity to send us your comments, by clicking on the 'feedback' button.
You can also contribute to Twitter discussions of any live meeting by using the hashtag #kirkcouncil.
Council - 29 June 2016 at 6.00pm
Planning Sub-Committee (Huddersfield Area) - 30 June 2016 at 1.00pm
Strategic Planning Committee - 14 July 2016 at 1.00pm
Planning Sub Committee (Heavy Woollen Area) - 21 July 2016 at 1.00pm
Cabinet - 26 July 2016 at 4.00pm
Planning Sub Committee (Huddersfield Area) - 4 August 2016 at 1.00pm
Strategic Planning Committee - 11 August 2016 at 1.00pm
Cabinet - 23 August 2016 at 4.00pm
Planning Sub Committee (Heavy Woollen Area) - 1 September 2016 at 1.00pm
Calderdale and Kirklees Joint Health Scrutiny Committee - 7 September 2016 at 3.30pm
Strategic Planning Committee - 8 September 2016 at 1.00pm
Council - 14 September 2016 at 6.00pm
Planning Sub Committee (Huddersfield Area) - 15 September 2016 at 1.00pm
Cabinet - 20 September 2016 at 4.00pm
Strategic Planning Committee - 6 October 2016 at 1.00pm
Council - 12 October 2016 at 6.00pm
Planning Sub Committee (Heavy Woollen Area) - 13 October 2016 at 1.00pm
Cabinet - 18 October 2016 at 4.00pm
Planning Sub Committee (Huddersfield Area) - 27 October 2016 at 1.00pm
Strategic Planning Committee - 3 November 2016 at 1.00pm
Council - 9 November 2016 at 6.00pm
Cabinet - 15 November 2016 at 4.00pm
Planning Sub Committee (Heavy Woollen Area) - 24 November 2016 at 1.00pm
Strategic Planning Committee - 1 December 2016 at 1.00pm
Planning Sub Committee (Huddersfield Area) - 8 December 2016 at 1.00pm
Cabinet - 13 December 2016 at 4.00pm
Council - 14 December 2016 at 6.00pm
Strategic Planning Committee - 5 January 2017 at 1.00pm
Planning Sub Committee (Heavy Woollen Area) - 12 January 2017 at 1.00pm
Cabinet - 17 January 2017 at 4.00pm
Council - 18 January 2017 at 6.00pm
Planning Sub Committee (Huddersfield Area) - 19 January 2017 at 1.00pm
Cabinet (Budget) - 31 January 2017 at 4.00pm
Strategic Planning Committee - 2 February 2017 at 1.00pm
Cabinet - 7 February 2017 at 4.00pm
Council (Budget) - 15 February 2017 at 5.00pm
Planning Sub Committee (Heavy Woollen Area) - 23 February 2017 at 1.00pm
Strategic Planning Committee - 2 March 2017 at 1.00pm
Cabinet - 7 March 2017 at 4.00pm
Planning Sub Committee (Huddersfield Area) - 9 March 2017 at 1.00pm
Council - 22 March 2017 at 6.00pm
Strategic Planning Committee - 30 March 2017 at 1.00pm
Cabinet - 4 April 2017 at 4.00pm
Planning Sub Committee (Heavy Woollen Area) - 6 April 2017 at 1.00pm
Planning Sub Committee (Huddersfield Area) - 20 April 2017 at 1.00pm
Strategic Planning Committee - 27 April 2017 at 1.00pm
Cabinet - 2 May 2017 at 4.00pm
Council (Annual Meeting) - 24 May 2017 at 2.00pm
Meetings up to 12 months old can be viewed at the webcast library here:
- The Public-i Connect Player
The Public-i Connect Player enables viewers to navigate through live and archived webcasts using index points and access supporting information in the form of web links, documents and presentations whilst watching the webcast.
Viewers may also leave feedback using the feedback form or fill out polls and surveys where available via the Player and access information about individual participants in the webcast. The Player displays in either the graphic rich compact version or a fully accessible text only version.
- Finding webcasts
The Connect homepage shows an overview of any live, future and the last few recent webcasts.
Clicking on webcast library will show the entire library of webcasts as well as a Tag Cloud showing the content of those meetings.
To find webcasts by topic, click on a Tag Cloud keyword to filter the webcasts appropriately.
Webcasts can be found by title by using the search facility in the menu bar through which webcasts may be found by entering the title, date or keyword (use lowercase only).
- Watching webcasts
To watch a webcast click on the title of the webcast in webcast overview or library; this will launch the Public-i Player in a separate browser window. The webcast will start automatically - this may take a few seconds.
- Live & archived webcasts
Live webcasts display only the information being sent out during the webcast, and it is not possible to skip backwards to an earlier part of a meeting when it is being streamed live.
Archived webcasts enable the viewer to navigate to any point of the webcast using index points or the scroll bar displayed below the video window. Information regarding the individuals who participated during the meeting (speaker profiles) are only displayed for archived webcasts.
- Accessibility : Can I use the keyboard to control the player?
The following access keys are available to help you use the player controls. (Please refer to your browsers help documentation if you are unsure how to use access keys in your browser.)
P - Play/Pause/Stop
U - Mute/Unmute
L - Full screen Mode
- Navigating through a webcast
There are two main ways in which a viewer can skip to a different part of a webcast. The scroll bar displayed beneath the video can be used to fast forward or rewind to a particular time in the webcast.
More usefully most webcasts are captured with agenda point and / or speaker name index points which enable the viewer to jump directly to a point or person in a webcast of particular interest to them.
- Feedback Form
Any feedback given in the Feedback Form is sent directly to the organisation providing the webcast from where it will be forwarded to the appropriate person to deal with the enquiry. Public-i monitor feedback for technical issues.
- Sharing webcasts by email & social networks
Next to each agenda item and at the bottom of the webcast player there is a share button which will allow anyone viewing the webcast to share the meeting by email, on social networks and also embed a small version of the player directly on another website or blog (the Embed player does not work on Wordpress.com).
If you click on the share button next to the agenda point, the link will automatically start at the agenda item itself. The share features can be configured to share from any point in the meeting by entering a direct starting point in the Options button of the share feature.
- Geotagging webcast agenda items
If there are any agenda items which have particular geographical location associated with it, then a small globe icon will appear next to the item which when clicked will appear on a map displayed in the Public-i Player to the right of the video window.
- What are Polls & Surveys?
If a Poll or Survey is attached to a webcast it will show up as an additional icon next to the feedback icon displayed in the Public-i Player to the right of the video window
The information provided is currently anonymous and will be collated by the authority providing the webcast.
- What is the Live Chat tab?
If a webcast has a Live Chat tab showing, then the webcast either offers a live chat facility and/or a Twitter stream.
Through the Live Chat (offered through CoveritLive.com) any viewer can send comments to the authority while the webcast is live. Comments which are appropriate to the discussion as deemed relevant by the authorities moderation policy will be published as soon as possible.
Authorities can also answer back in private if the comment is a private request for information.
The Twitter box will show a stream of the tweets for the particular hashtag the authority has chosen to use during that webcast. If there is a login box next to the Twitter box, then a user can login and tweet directly from the box.
- What is the Forum tab?
If a webcast has a discussion forum associated to it, then the Forum tab will appear with the choice of two forums: a standard moderated discussion forum supplied by Disqus, users can enter comments which will be passed through to the administrators to approve.
UserVoice is an agenda setting forum to invite ideas for discussion. UserVoice also allows other users to vote and comment on any suggestions.
- RSS Feeds
To keep updated of upcoming webcasts or even subscribe to webcasts about certain topics, viewers can subscribe to the Connect RSS feed. Click on the RSS Icon on the webcast overview and listings allows to be taken to a page where RSS feed links can be generated, copied and pasted into any RSS reader.
- Tag Cloud
The tag cloud shows the tags assigned to any webcast, with the most popular tags appearing proportionally larger. Clicking on any of tag will filter the webcast listing according to these tags. To remove the filter, click the 'Remove Filter' link at top of the page.
- Computer specifications
- Flash or Windows Media Player
Flash and Windows Media Player are free media software which play audio and video. Public-i webcasts use in most instances one or other of the two players, but are sometimes transmitted in both formats. Silverlight is needed to view the Embed player if it is shown outside of the Public-I Connect site.
- Why can't I hear the webcast?
The most common reason for a lack of audio on a webcast is that the person speaking has not turned on their microphone. Otherwise it is important to make sure that the computer that you are using has a means of conveying sound from the sound card through either speakers or headphones. The volume of the webcast can be turned up via the volume control built into the player which is displayed beneath the video, and the user experiencing problems should make sure that this is turned up and not muted. Finally the settings on the computer should be checked to ensure that the volume is turned up on both the computer and speakers. Due to the audio systems used by many of our clients the audio may be a little quieter than the viewer expects.
- Why can't I see the webcast?
The webcast video should play automatically in the Player. If the appropriate media player has not been installed on the viewing PC the Public-i Player will detect this and provide a link to a webpage from which the player may be downloaded. If the media player is out of date it may need to download new software to play the webcast; for most users this software will be downloaded automatically. Other possible causes for viewing problems are either that the user is attempting to view the webcast from within a corporate network which blocks streaming video - please see the help section on viewing from within a corporate network, that the webcast which is being accessed is not yet available, or possibly that there is a problem with the webcast stream.
- Why is the webcast picture blurred or frozen?
This is normally caused by a slow internet connection. Although Public-i webcasts have been encoded to enable them to be viewed by users of any speed of internet connection some buffering is to be expected when watching video using a dial-up connection. To minimise the problem close any other application which may be using the internet connection.
- Why does my player keep buffering?
This is normally caused by a slow internet connection. Although Public-i webcasts have been encoded to enable them to be viewed by users of any speed of internet connection some buffering is to be expected when watching video using a dial-up connection. Those using ADSL connections may also experience some buffering as all ADSL lines are shared by other users so connection speeds drop at busy times. To minimise the problem close any other application which may be using the internet connection.
- Why can we not get a bigger picture?
The size of the video window in the Public-i Player has been selected to provide the optimum balance between ease of use and picture quality. A larger picture may be obtained by launching the webcast video full screen, either by double clicking in the video window or selecting the enlarge icon.
- Why are the speaker names out of synch with the video?
Speaker names are sent separately to the video for live webcasts. These may become out of synch by the end of long webcasts, particularly if the player has rebuffered. This problem does not affect the archived webcast.
- Why will the webcasts not play on my work computer?
If you are viewing from within a corporate network it is possible that your computer has not been set up to permit the viewing of webcasts. Please contact your network administrator if you experience any difficulties.
- Where can I get the software and what does it cost?
Both media players are free to download. Many computers will already have the players installed, but if they need to be downloaded they can be obtained from the Adobe Flash Player download page or Windows Media Player download page
- How long does it take to download the software needed to view a webcast?
The time taken to download the media players is entirely dependent on internet connection speeds. Broadband users should be able to download the player in a couple of minutes, dial-up users will experience a much longer delay.
- How do I install the software needed to view the webcast?
Once you have downloaded the player follow the instructions in the installer to install the new software. Care should be taken to ensure that new player does not make itself the default media player for all types of media on your machine.
- I'm using a Mac and can't see / hear anything. What's wrong?
To view windows media content on OSX you need to download and install Windows Silverlight. Flash webcast will work as long as Flash player >= 10 is installed.
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